PRIVACY POLICY
- Vdoc Lifesciences Private Limited (referred to as “we”, “us”, “Vdoc”) is the author and publisher of the internet resource www.vdocclinics.com (referred to as “Website”) on the world wide web as well as other software and applications provided by Vdoc, including but not limited to the mobile applications (referred to as “App”, and together with Website referred to as “Services”). Vdoc provides the Services in partnership with its agents, affiliates, franchises, associates, representatives or other third parties (together referred to as “Partners”).
This privacy policy ("Privacy Policy") elucidates the manner in which we collect, use, share and protect personal information about the Users of the Services (jointly and severally referred to as “you” or “User” or “Users” under this Privacy Policy). This Privacy Policy is a step towards our commitment towards data privacy of the personal information shared with us by you. Your use of and access to the Services is subject to this Privacy Policy and our Terms. Any capitalized term used but not defined in this Privacy Policy shall have the meaning attributed to it in our Terms.
By confirming that you are bound by this Privacy Policy (by the means provided on this website or app), by using the services or by otherwise giving us your information, you agree to the practices and policies outlined in this Privacy Policy and you hereby consent to our collection, use, sharing and protection of your information as described in this Privacy Policy. We reserve the right to change, modify, add or delete portions of the terms of this Privacy Policy, at our sole discretion, at any time. If you do not agree with this Privacy Policy at any time, do not use any of the services or give us any of your information. If you use the services on behalf of someone else (such as your child) or an entity, you represent that you are authorised by such individual or entity to accept this Privacy Policy on such individual’s or entity’s behalf.
1. INTRODUCTION
This Privacy Policy is published in compliance with, inter alia:
- Section 43A of the Information Technology Act, 2000;
- Regulation 4 of the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Information) Rules, 2011 (the “RSP Rules”); and
- Regulation 3(1) of the Information Technology (Intermediaries Guidelines) Rules, 2011 (“Intermediary Rules”).
This Privacy Policy states the following:
- The nature of information collected from the Users, including sensitive personal data or information;
- The purpose, means and modes of usage/storage of such information; and
- How and to whom we will disclose such information.
2. COLLECTION OF PERSONAL INFORMATION
As a matter of practice, some of the Services require us to know your details and information. This helps us in providing customised and tailor-made solutions to meet your needs. While accessing the Services, we may request you to voluntarily provide us with certain information that personally identifies you or could be used to personally identify you. Without prejudice to the generality of the above, information collected by us from you may include (but is not limited to) the following:
- Contact data (such as your email address and phone number);
- Demographic data (such as your gender, your date of birth and your pin code);
- Data regarding your usage of the services and history of the appointments and other transactions made by or with you through the use of Services;
- Health or medical data (such as your past medical history and conditions, diagnostic reports, prescriptions and medication history)
- Insurance data (such as your insurance carrier and insurance plan); and
- Other information that you decide to voluntarily provide to us.
The information collected from you by Vdoc may constitute ‘personal information’ or ‘sensitive personal data or information’ under the RSP Rules. Personal information is defined under the RSP Rules to mean any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person.
The RSP Rules further define “sensitive personal data or information” of a person to mean personal information about that person relating to:
- passwords;
- financial information such as bank accounts, credit and debit card details or other payment instrument details;
- physical, physiological and mental health condition;
- sexual orientation;
- medical records and history;
- biometric information; and
- any other details relating to the above as provided to a body corporate for providing service or for the purposes of storage and processing data.
It is hereby further clarified that information that is freely available in the public domain or accessible under the Right to Information Act, 2005 or any other law will not be regarded as personal information or sensitive personal data or information.
3. ACCEPTANCE OF TERMS OF THE PRIVACY POLICY
- An User’s usage and access to the Services denotes their acceptance of the Terms, which also involves acceptance of the terms of this Privacy Policy. Any User who does not agree to with certain portions of the Terms or Privacy Policy has the option to discontinue the Services provided by Vdoc immediately.
- Information (including sensitive personal information) provided to us by a User, is voluntary. You understand that Vdoc, either itself or with its Partners, may use certain information of yours, which has been designated as ‘sensitive personal data or information’ under the RSP Rules: (a) for the purpose of providing you the Services; (b) for commercial purposes and in an aggregated or non-personally identifiable form for research, statistical analysis and business intelligence purposes; or(c) for sale or transfer of such research, statistical or intelligence data in an aggregated or non-personally identifiable form to our Partners. Vdoc also reserves the right to use information provided by or about the User for the following purposes:
- (i)Publishing such information on the Website.
- (ii)Contacting Users for offering new products or services.
- (iii)Contacting Users for taking product and Service feedback.
- (iv)Analyzing software usage patterns for improving product design and utility.
- (v)Analyzing anonymized information for commercial use.
You hereby consent to such use of such information by Vdoc and our Partner
- Information falling within the ambit of ‘sensitive personal data or information’ under the RSP Rules collected by Vdoc requires your express consent. By affirming your assent to this Privacy Policy, you provide your consent to such collection as required under applicable law. Our Services may be unavailable to you in the event such consent is not given.
- Personal information given by the Users to us on the Website or App is used to help the Users describe/ identify themselves. Other information that does not personally identify the Users as an individual, is collected by Vdoc or our Partners from Users (such as, patterns of utilization described above) and is exclusively owned by Vdoc or its partners. We or our Partners may also use such information in an aggregated or non-personally identifiable form for research, statistical analysis and business intelligence purposes, and may sell or otherwise transfer such research, statistical or intelligence data in an aggregated or non-personally identifiable form to third parties. In particular, we and our Partners reserve with us the right to use anonymized User demographics information and anonymized User health information for the following purposes:
- (i)Investigation of software usage patterns for improving product design and utility.
- (ii)Investigation ofinformation for research and development.
- (iii)Using the findings and inference of such investigation for providing better commercial product offerings of Vdoc or our Partners.
- (iv)Sharing the findings and inference of such analysis of such information with third parties for commercial use.
- (v)Responsibility will be yours for maintaining the accuracy of the information submitted to us, such as your contact information provided as part of account registration. If your personal information changes, you may correct, delete inaccuracies, or amend information by making the change on your profile information page on the Website or App or by contacting us at cs@vdocclinics.com. We will make good faith efforts to make requested changes in our then active databases as soon as reasonably practicable. If you provide any information that is untrue, inaccurate, out of date or incomplete (or becomes untrue, inaccurate, out of date or incomplete), or Vdoc has reasonable grounds to suspect that the information provided by you is untrue, inaccurate, out of date or incomplete, Vdoc may, at its sole discretion, discontinue the provision of the Services to you.
- In case you wish to cancel your account or request that we no longer use your information to provide you services, contact us through We will retain your information for as long as your account with the Services is active and as needed to provide you the Services. We shall not retain such information for longer than is required for the purposes for which the information may lawfully be used or is otherwise required under any other law for the time being in force. After a period of time, your data may be anonymized and aggregated, and then may be held by us or our Partners as long as necessary for us to provide our Services effectively or improve the Services, but our use of the anonymized data will be solely for analytic purposes.
- Vdoc may require the User to pay with a credit card, debit card, net banking or other online payment mechanisms for Services for which an amount(s) is/are payable. Vdoc will collect such User’s debit card/ credit card number and/or other financial institution information such as bank account numbers and will use that information for the billing and payment processes, including but not limited to the use and disclosure of such credit card number and information to third parties as necessary to complete such billing operation. Verification of credit information, however, is accomplished solely by the User through the authentication process offered by a third-party payment gateway. User’s credit-card/ debit card details are transacted upon secure sites of approved payment gateways which are digitally under encryption, thereby providing the highest possible degree of care as per current technology. User is advised, however, that internet technology is not full proof safe and User should exercise discretion on using the same.
- Due to the communications standards on the Internet, when a User or anyone who visits the Website, we automatically receive the URL of the site from which anyone visits. We also receive the Internet Protocol (IP) address of each User’s computer (or the proxy server a User used to access the World Wide Web), User’s computer/ device operating system and type of web browser the User is using, email patterns, as well as the name of User’s ISP. This information is used to analyze overall trends to help Vdoc improve its Service. The linkage between User’s IP address and User’s personally identifiable information may be available to us or our Partners but is not shared with other third parties. Notwithstanding the above, we may share some of the aggregate findings (not the specific data) in anonymized form (i.e., non-personally identifiable) with advertisers, sponsors, investors, strategic partners, and others in order to help grow our business.
- The Website may use cookies to store certain data (that is not sensitive personal data or information) that is used by us and our partners for the technical administration of the Website, App, research and development, and for User administration. In the course of serving advertisements or optimizing services to its Users, Vdoc may allow authorized third parties to place or recognize a unique cookie on the User’s browser. The cookies however, do not store any personal information of the User.
- In order to have access to all the features and benefits on our Website or App, a User must first create an account on our Website or App. To create an account, a User is required to provide the following information, which such User recognizes and expressly acknowledges is personal information allowing others, including Vdoc, to identify the User: name, User ID, email address, address, date of birth, gender, phone number and password chosen by the User. Other optional information may be requested on the registration page. We assume your consent in relation to various matters, once you complete the registration process.
- This Privacy Policy applies to Website, App and Services that are owned, operated and provided by Vdoc. We do not exercise control over the sites that may be displayed as search results or links from within the Services. These other sites may place their own cookies or other files on the Users’ computer, collect data or solicit personal information from the Users, for which Vdoc shall not be responsible or liable. Accordingly, Vdoc does not make any representations concerning the privacy practices or policies of such third parties or terms of use of such Website, nor does Vdoc guarantee the accuracy, integrity, or quality of the information, data, text, software, sound, photographs, graphics, videos, messages or other materials available on such Website. The inclusion or exclusion does not imply any endorsement by Vdoc of the website, the website's provider, or the information on the website. If you decide to visit a third-party website linked to the Website, you do this entirely at your own risk. Vdoc encourages the User to read the privacy policies of that website.
- The Services may enable a User to communicate with other Users or to post information to be accessed by others, whereupon other Users may collect such data. Such Users, including any moderators or administrators, are not authorized Vdoc representatives or agents, and their opinions or statements do not necessarily reflect those of Vdoc, and they are not authorized to bind Vdoc to any contract. Vdoc hereby expressly disclaims any liability for any reliance or misuse of such information that is made available by Users or visitors in such a manner.
- Vdoc may periodically ask users to complete surveys asking about their experiences with features of the Website, App and Services. Our surveys may ask visitors for demographic information such as age, gender, and education. We use survey information for evaluation and quality improvement purposes, including helping Vdoc to improve information and services offered. In addition, users giving feedback may be individually contacted for follow-up due to concerns raised during the course of such evaluation. Demographic information and Web log data may be stored for future evaluation and quality improvement activities.
- Comments or questions sent to us using email or secure messaging forms will be shared with our employees and health care professionals who are most able to address the comment or question. We will archive your messages once we have made our best effort to provide you with a complete and satisfactory response. When you use a service on the Website or the App to interact directly with Vdoc health care professionals, some information you provide may be documented in your medical record, and available for use to guide your treatment as a patient.
- Our Website and the App may include social media features, such as the Facebook, Twitter or Instagram button. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Your interactions with these features are governed by the privacy statement of the company providing them.
- If you are using the Website or App, with your permission, we will use the geolocation feature of your mobile device or same or similar feature of the device you are using to access the Website. Vdoc and our Partners do not share your location information with other any third party. You may opt out of location-based services on your mobile phone by changing the relevant/ applicable setting at your device level.
- Vdoc does not collect information about the visitors of the Website from other sources, such as public records or bodies, or private organisations, save and except for the purposes of registration of the Users (the collection, storage and disclosure of which each User must agree to under the terms of use in order for Vdoc to effectively render the Services).
- Vdoc shall not be held liable for any data loss or theft or whatsoever loss incurred by the User due to unauthorized access to the User’s electronic devices through which the User avails the Services of Vdoc or its Partners .
- Vdoc ensures it and its partners implement reasonable security practices and procedures that are commensurate with respect to the information being collected and the nature of Vdoc’s business. The reasonable security practices and procedures implemented by us include but are not limited to: encrypting data when it is on the move using industry standard practices, regularly changing production keys and password, secure access to all production servers, performing regular security updates on our servers and more.
- Vdoc agrees and assures to only disclose your personal information in the event it is required to do so by operation of law to an enforcement agency, governmental official, legal authority or similar requirements or when Vdoc, in its sole discretion, deems it necessary in order to protect its rights or the rights of others, to prevent harm to persons or property, to fight fraud and credit risk, or to enforce or apply the Terms.
- Vdoc may also disclose or transfer the end-users’ personal and other information a User provides, to a third party as part of reorganization or a sale of the assets of a Vdoc division or company. Any third party to which Vdoc transfers or sells its assets to will have the right to continue to use the personal and other information that Users provide to us, in accordance with the Terms.
- To the extent necessary to provide Users with the Services, Vdoc may provide their personal information to third party contractors who work on behalf of or with Vdoc to provide Users with such Services, to help Vdoc communicate with Users or to maintain the Website or App. Generally, these contractors do not have any independent right to share this information, however certain contractors who provide services on the Website, including the providers of online communications services, will have rights to use and disclose the personal information collected in connection with the provision of these Services in accordance with their own privacy policies.
4. INFORMATION RELATING TO CASUAL VISITORS
- 1.No sensitive personal data or information is automatically collected by Vdoc from any casual visitors of this website, who are merely perusing the website.
- 2.Nevertheless, certain provisions of this Privacy Policy are applicable to even such casual visitors, and such casual visitors are also required to read and understand the privacy statements set out herein, failing which they are required to leave the Website immediately.
- 3.If you, as a casual visitor, have browsed any page of this Website prior to reading the privacy statements set out herein, and you do not agree with them, normally quitting the browser should ordinarily clear any temporary cookies installed by Vdoc. We, however, encourage you to use the “clear cookies” functionality of your browsers to ensure such clearing / deletion, as Vdoc cannot guarantee, predict or provide for the behaviour of the equipment of all the visitors of the Website.
- 4.You are not a casual visitor if you have willingly submitted any personal data or information to Vdoc through any means, including email, post or through the registration process on the Website or App. All such visitors will be deemed to be, and will be treated as, Users for the purposes of this Privacy Policy, and in which case, all the statements in this Privacy Policy apply to such persons.
5. CONFIDENTIAL INFORMATION
- 1.Your Personal Information is maintained by Vdoc in electronic form on its or its employees and Partners equipment. Such information may also be converted to physical form from time to time. We take necessary precautions to protect your personal information both online and off-line, and implements reasonable security practices and measures including certain managerial, technical, operational and physical security control measures that are commensurate with respect to the information being collected and the nature of Vdoc’s business.
- 2.Vdoc will not have knowledge of your password. It is important for you to protect against unauthorized access to your password, your computer and your mobile phone or device. Be sure to log off from the Website when finished. Vdoc and its Partners do not undertake any liability for any unauthorized use of your account and password. If you suspect any unauthorized use of your account, you must immediately notify Vdoc by sending an email to [insert email]. You shall be liable to indemnify Vdoc, its employees and Partners due to any loss suffered by them due to such unauthorized use of your account and password.
- 3.Vdoc makes all User information accessible to its employees only on a need-to-know basis.
- 4.Part of the functionality of the Services is assisting the patients, customers and other stakeholders (like doctors, labs, pharmacies, customer care executives and others) to access information relating to them. Vdoc may, therefore, retain and submit all such records to the relevant patients, their doctors or other stakeholders.
- 5.Notwithstanding the above, Vdoc is not responsible for the confidentiality, security or distribution of your personal information by our Partners and third parties outside the scope of our agreement with such Partners and third parties. Further, Vdoc and its Partners shall not be responsible for any breach of security or for any actions of any third parties or events that are beyond the reasonable control of Vdoc and its Partners including, acts of government, computer hacking, unauthorised access to computer data and storage device, computer crashes, breach of security and encryption, poor quality of Internet service or telephone service of the User etc.
6. AMENDMENTS TO PRIVACY POLICY
Vdoc may update this Privacy Policy from time to time, with or without advance notice to the Users. In the event there are significant changes in the way Vdoc treats User’s personally identifiable information, or in the Privacy Policy itself, Vdoc will display a notice on the Website or send Users an email, as provided for above, so that you may review the changed terms prior to continuing to use the Services. If you object to any of the changes to our terms, and you no longer wish to use the Services, you may contact [insert email] to deactivate your account. Unless stated otherwise, Vdoc’s current Privacy Policy applies to all information that Vdoc has about You and Your account.
If a User uses the Services or accesses the Website or uses the App after a notice of changes has been sent to such User or published on the Website, such User hereby provides his/her/its consent to the changed terms.
7. PRIVACY OF CHILDREN AND MINORS
Vdoc strongly encourages parents and guardians to supervise the online activities of their minor children and consider using parental control tools available from online services and software manufacturers to help provide a child-friendly online environment. These tools also can prevent minors from disclosing their name, address, and other personally identifiable information online without parental permission. Although the Vdoc Website, App and Services are not intended for use by minors, Vdoc respects the privacy of minors who may inadvertently use the internet or the App.
8. CONSENT TO PRIVACY POLICY
You acknowledge that this Privacy Policy is a part of the Terms of the Website and the other Services, and you unconditionally agree that becoming a User of the Website, the App and its Services signifies your assent to this Privacy Policy. Your visit to the Website, use of the App and use of the Services is subject to this Privacy Policy and the Terms.
9. QUERIES
Should you have questions about this Privacy Policy or Vdoc's information collection, use and disclosure practices, you may contact us at We will use reasonable efforts to respond promptly to any requests, questions or concerns, which you may have regarding our use of your personal information.
If you have any grievance with respect to our use of your information, you may communicate such grievance to:
The Grievance Officer,
Vdoc Lifesciences Private Limited,
Q63, Sector 40,
South City 1,
Gurugram, Haryana 122002
Email: cs@vdocclinics.com
